Step
By Step Mail Communicator
- Message Rules
Understanding Message Rules - The Basics
Message
Rules are a very powerful feature. Basically you
are able to define with a message rule that when a specific
condition occurs, you desire a specific action to respond to
this condition. By creating and using message rules,
you can automate many processes that you would have to
otherwise perform manually otherwise without them.
You specify the condition
and then choose the "Action" you want to apply
for the condition. It is exactly same as the
"Message Rules" under the "Outlook".
Creating Message Rules
On the
File menu, select New from menu item and
select Mail Account. ( Or by clicking on the Drop
down arrow button of the New button on the Tool bar,
and select Mail Account.)
After you select Rule you will see
the following Message Rule Setup Screen:
First you select the condition that you would like to
process an action against. You do this by selecting a
condition from the condition list in the first area: 1.
Select a condition for your rule. There are eight
pre-defined conditions you may select from. (Use the scroll
bar to the right to see all the rules)
A. Predefined Conditions
- Where the From Line contains
specific words
- Where the To Line
contains specific words
- Where the Subject Line
contains specific words
- Where the Subject Body
contains specific words
- Where the From Line
does NOT contain specific words
- Where the To Line does
NOT contain specific words
- Where the Subject Line
does NOT contain specific words
- Where the Message Body
does NOT contain specific words
Next, select an action for this condition from the
second list box: 2. Select the
Action(s) for your rule.
B. Predefined Actions
- Reply with Message - When the condition you
selected above occurs reply automatically to that email
message with a message you design and select.
- Add Sender to <Mailing List> - When the
condition you selected above occurs, automatically add
the sender to the mailing list you specify in the rule.
- Remove Sender from <Mailing List>
- When the condition you selected above occurs,
automatically remove the sender to the mailing list you
specify in the rule.
- Forward it to people in the <Mailing
List> - When the condition you selected above
occurs, the message will automatically be forwarded to
everyone in the mailing list you specify in the rule.
- Delete it from Server - When the condition you
selected above occurs, delete it from the server.
- Send <message> to the people in the
<mailing list> - When the condition you
selected above occurs, send a custom message you created
to everyone in the mailing list you select.
- Run external Program - When the condition you
selected above occurs, execute a program on the pc you
are using Dynamic Mail Communicator on.
- Process Web Form with <mailing List> -
this function allows you to process web form data and
retrieve the information from your Web Form and add to a
mailing list file. This allows you to add custom
fields as well as the email address to the mailing list
you specify.
Applying rules to incoming messages
To cause the rules you have created to be applied to a mail account.
1. By Selecting the Mail Account item from the Mail Communicator list box, double click an Account name from the Mail Account list box .
2. In the Mail Account dialog box, click the "Message Rules" tab
3. Select the rules you want to apply for a message to this account, or click Select All to select all the current rules.
|
Tutorial
Pages
